Program Manager I – Meetings and Events

Are you a meeting manager looking for the next step in your career? Do you have hospitality or association experience? Interested in nonprofit organizations and the healthcare industry? If so, ASPS has the perfect position for you!

Responsible for the development, planning and execution of all assigned meetings and events, including but not limited to governance/advocacy meetings, educational symposia/workshops, staff/special events and virtual programs.

Employment Type: Fulltime (37.5 hrs/wk)
Reports To: Director of Meetings & Events
Supervises: None
Location: Chicagoland/Hybrid

What You Will Do

• Counsels and advises staff as needed in meeting and event development and planning, such as site selection, contract negotiations, budgeting, space configurations, logistical setups, established protocol and contractual obligations and risks.
• Coordinates the use of online tools to execute successful and cost-effective multi-delivery format (in-person/virtual/hybrid) symposia, workshops and webinars.
• Manages training for staff and volunteers in the use of web-based event tools, including rehearsal sessions, procedure manuals and tip sheets and other support documentation for use in web event production.
• Provide complete and concise copy for registration materials and assist in marketing plans.
• Steer contract negotiations, in conjunction with Society leadership, and evaluations with third-party vendors, including audio-visual suppliers, general services contractors, security, caterers, telecommunications and rigging companies and other vendors as needed. Ensure accurate billing from meeting service providers and resolve financial discrepancies; ensure payments are made in a timely manner.
• Develop timely and accurate communication with key stakeholders including staff liaison(s), program chair(s), speakers, attendees and program coordinators.
• Manage pre-planning, onsite execution and post-event wrap-up logistics for assigned events, including but not limited to meeting function sheets and specifications, shipping and receiving, transportation, event production, décor, entertainment, photography and floral.

What You Will Need

• Education: Bachelor's degree
• Certifications: CMP (Certified Meeting Professional)
• Experience: 3-5 years related experience